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With the right tools, even jobs as tough as accounting seem easier. If you use QuickBooks Desktop software and you want smooth performance you will need a laptop with 8GB RAM or more. If, however, you use the web version, then almost any laptop will suffice.
But more on these later in the buying guide.
In this guide, we’ve reviewed the best laptops for QuickBooks on the market that will make your accounting job a whole lot faster & boost your efficiency.
Here’s what we’ll cover:
- 8 best laptops for QuickBooks
- Buying guide on selecting the right laptop for QuickBooks
- FAQs on Quickbooks laptops
Let’s get started.
- Minimum & Recommended System Requirements at a Glance
- 8 Best Laptops for QuickBooks
- 1. Dell Inspiron 15 5505 – Best Value for Money
- 2. LG Gram 17 – Best Overall
- 3. ASUS ZenBook 15 – Best for Business
- 4. Apple MacBook Pro – Best from Apple
- 5. Microsoft Surface Pro 8 – Best Portability
- 6. Lenovo IdeaPad Flex 5 – Best 2-in-1 Laptop
- 7. Acer Aspire 5 – Best Budget Option
- 8. HP Chromebook x360 – Best Chromebook
- Buying Guide: What Consider When Selecting the Right Laptop QuickBooks
- FAQs About Laptops for QuickBooks
- Can I use the QuickBooks desktop version as well as the online version on my laptop?
- Does my laptop need an internet connection for the QuickBooks desktop version? Does my laptop need an internet connection for the QuickBooks desktop version?
- What happens to all the accounting data if I use QuickBooks online on my laptop?
- Is a graphics card necessary for QuickBooks?
Minimum & Recommended System Requirements at a Glance
The basic and recommended system requirements for you to run QuickBooks on your laptop are as follows.
|Minimum System Requirements||Recommended System Requirements|
|CPU||Intel Core i5||Intel Core i7 or higher|
|Display||12.3-inch HD (1920x1080)||15.6-inch FHD IPS (1920x1080)|
|Storage||256GB SSD||512GB SSD|
|Battery||Up to 6 hours||Up to 10 hours|
8 Best Laptops for QuickBooks
|Dell Inspiron 15 5505|
|LG Gram 17|
|ASUS ZenBook 15|
|Apple MacBook Pro|
|Microsoft Surface Pro 8|
|Lenovo IdeaPad Flex 5|
|Acer Aspire 5|
|HP Chromebook x360|
To ensure this accounting software works efficiently on a computer, it is important to consider the specifications and system requirements. However, it is also important to keep in mind what other tasks you will use the laptop for. And what other features are important to you that also fit in your budget.
Below is a list of our top 8 choices for the best laptops that can be used to run QuickBooks.
We started our list with the best performing machines, then mid-range, and then budget models towards the end.
1. Dell Inspiron 15 5505 – Best Value for Money
Featuring a high-speed processor and a spectacular display, the Dell Inspiron 15 5505 surpasses all the requirements to run QuickBooks seamlessly. Here’s what we loved about this device (and that we didn’t).
The combination of AMD Ryzen 7, 16GB RAM, and 512GB SSD is great for doing all the important tasks even at the last moment without lags. The storage is sufficient for most types of users out there – that saves you external HDD money.
The 15.6-inch FHD IPS display at 1920×1080 resolution not only allows you to work in different windows but is also a great entertainment station. You can take a break from crunching numbers all day long and enjoy high-quality video on the FHD display.
Inspiron 15’s ability to withstand shocks from bumps and falls makes it an indispensable device for accountants who work outside a conventional office setting. The keyboard includes a numeric keypad and features a backlit setup allowing you to work 24/7, without caring about lighting.
The only slight pitfall with the laptop is that the webcam is placed underneath the Dell logo. This means you will have to look down to make eye contact with the clients during the video call. However, you can overcome this hurdle by using the laptop in the “tent” mode, which repositions the camera in its traditional position.
Other than that, the Dell Inspiron 15 5505, with its visually attractive display and efficient processor, provides the best value for money to its buyers.
- Amazing picture quality
- A mighty processor
- Backlit keyboard with a dedicated numeric keypad
- Sleek and sturdy design
- Battery life of only 6 hours
- Awkwardly placed webcam
2. LG Gram 17 – Best Overall
With epic battery life and a lightweight design, the LG Gram 17 satisfies all the ideal requirements and therefore emerges as our best laptop for QuickBooks.
The main plus of this laptop is its 17-hour long battery life which is excellent for accountants and businessmen. Couple it with a mere 2.9 lbs weight, and it becomes an ultraportable device that can be easily used for meetings and presentations outside the office.
With a 10th Gen Intel Core i7 processor and 16GB RAM powering this monster, it’s capable of processing your payrolls, invoices, receivables, and payables within seconds. Its 1TB SSD storage is exceptional for booting QuickBooks within seconds and storing your files. You can even set up a multi-user configuration with up to 5 team members.
While the processor improves efficiency, the 17-inch IPS LCD screen at 2560×1600 resolution gives you better angles and a wider viewing area. Hence, you can work in multiple small windows simultaneously without straining your eyes.
The keyboard offers sturdy key switches and an ergonomic travel distance. There is also a dedicated numeric keypad to help the accountant type numbers rigorously into worksheets – you won’t have to buy an external this way.
Though no touchscreen might be a slight bummer, if it isn’t a priority, this laptop is best for QuickBook users of all levels. It provides the most complete experience, comparatively.
Overall, the LG Gram is a cool-looking laptop with a giant screen and a mighty processor and is definitely worth the investment.
- 17-hour long battery life
- Extremely lightweight
- Brilliant WQXGA display
- 1TB SSD storage
- The touchscreen feature is missing
3. ASUS ZenBook 15 – Best for Business
This premium-looking laptop houses an aluminum body, and the façade is both beautiful and rugged. Whether you plan to use the laptop in the office or carry it to meetings (or pretty much anywhere else), it shouldn’t be a problem as it only weighs 3.7 lbs.
ASUS ZenBook 15 offers a massive 16GB RAM and 1TB SSD storage to the users. So, when the data files become larger, sufficient memory and storage will be there to entertain you fully. The Intel Core i7 processor ensures ultra-fast multitasking and smooth performance.
The 15.6-inch FHD touch display at 1920×1080 resolution makes the images brighter and the text crispier. The laptop also features super-thin bezels making it more compact without sacrificing the view. Really, what’s not to love about the ZenBook 15?
Though the keyboard doesn’t include a built-in numeric pad, the backlit keys travel a good long-distance and are well-spaced. They ensure a quick and comfortable typing experience required to produce invoices to be sent to clients.
A wide connectivity range and the presence of HDMI slots, USB ports, and a card reader make up for easier connectivity and faster data transfer.
In a nutshell, we can confidently say the ASUS ZenBook 15 is one of the best notebooks for businesses that use QuickBooks due to its massive storage and fast processor.
- Super-thin bezels
- Durable and sturdy built
- Fast processor
- 1TB SSD storage
- No dedicated numeric keypad
- Lacks Thunderbolt 3 support
4. Apple MacBook Pro – Best from Apple
All about beautiful aesthetics, speed, and insane battery life, the Apple MacBook Pro is the best computer for QuickBooks from Mac.
Featuring the Apple-designed M1 chip and an 8-core CPU, the Apple MacBook Pro performs fast enough to manage workflows of all volumes. Coupled with 8GB RAM, the laptop allows you to use QuickBooks and other accounting software effortlessly.
We picked the 13.3-inch model for our list because it provides better value. I specifically use my laptop with 2 larger monitors. Since you will look at the screen all day you most likely want big screens. So I would recommend this setup for Quickbooks as well.
The retina IPS display at 2560×1600 pixel density never fails to impress us. This dazzling combination is capable of offering greater clarity and is also easy on the eyes. Turn on the True Tone mode, et voila, no more eye strains due to blue light.
With 512GB SSD storage, there isn’t just enough room for your OS and QuickBooks, but for storing all your business files as well. Additionally, with the help of the two Thunderbolt 3 ports, you can transfer files in and out of the laptop at a lightning-fast speed. However, the absence of other USB ports is a bit unsettling.
Coming to the battery life, you can use the laptop for 17 hours straight without having to charge. The tough and slim build of this device and the mere 3.1 lbs weight make the Apple MacBook Pro incredibly easy to carry around.
Overall, due to its high speed and magnificent battery life, the MacBook Pro is a fantastic laptop to consider, whether or not you’re an Apple lover.
- Impressive 17-hour long battery life
- High-resolution Retina IPS display
- Easy to carry around
- Powerful 8-core CPU
- USB ports are missing
- No dedicated numeric pad
5. Microsoft Surface Pro 8 – Best Portability
Combining high-performance and portability, the Microsoft Surface Pro 8 is a great fit for people who need to use QuickBooks on the go.
Weighing only 1.96 lbs, this device is the best choice for portability. The 16-hour whopping battery life adds more to the portability as you no longer need to be glued to the charging port.
Internally, you get an 11th Gen Intel Core i7 processor and 16GB RAM – making the device a powerhouse and capable of running not only QuickBooks but even much heavier software that you may require in the future. However, 256GB SSD storage is a bit of a letdown if you need a lot of storage.
Coming to the display front, the laptop houses a 13-inch 2-in-1 display at 2880 x 1920 resolution. While the display may seem small to some people, it’s just as sharp and bright as the LG Gram 17. Additionally, the screen is super-bright – you can also work outdoors in the sunlight with this feature.
On the downside, the keyboard doesn’t contain any numeric keypad – you’ll have to buy the external one. However, considering its small size, the absence of a dedicated numeric keypad is totally justifiable.
Overall, the Microsoft Surface Pro 8, due to its lightweight and versatility, is an excellent option for accountants who travel a lot.
- Weighs only 1.96 lbs
- Great CPU performance
- Bright Display
- 2-in-1 form-factor
- Small Storage Size
- Small 13-inch display size
6. Lenovo IdeaPad Flex 5 – Best 2-in-1 Laptop
The star of this show is an intuitive touchscreen. While users usually prefer a more tactile experience, if your work is more mobile, using QuickBooks on a large touchscreen will be a gift for you. Lenovo has included a free stylus too – perhaps a different accounting experience?
Furthermore, the Flex 5 weighs only 3.5 lbs – ultralight and easy to carry around. Add that to its fantastic 9-hour battery life, and you have the best laptop for QuickBooks bookkeeping while traveling.
Equipped with the AMD Ryzen 7, 16GB RAM, and 512GB SSD storage internally, QuickBooks’ performance is rather butter-like.
The best part about the 14-inch IPS display is the narrow bezels that offer a large viewing area with better angles and a clutter-free display. While the display is quite decent indoors, we feel that that 226-nits screen could’ve been better in this price tag.
However, with bouncy and clicky keys, the backlit keyboard is one big ergonomic & comfortable plus for this laptop. Though a dedicated numeric keypad is missing, since it is a 2-in-1 laptop, it was expected.
All in all, because of its powerful performance and premium build quality, Lenovo IdeaPad Flex 5 definitely makes it to our top choices for QuickBooks.
- You can convert it into a tablet
- Lightweight and portable
- Narrow bezels provide a large viewing area
- Excellent 9-hour battery life
- 226 nits brightness isn’t suitable for outdoor use
- The numeric keypad is missing
7. Acer Aspire 5 – Best Budget Option
Combining affordability with great specs, the Acer Aspire 5 is the best value-for-money option to run QuickBooks.
The 10th Gen Intel Core i5 processor with 8GB RAM is fast enough to run QuickBooks on it. With a 256GB SSD, the storage is sufficient, generally speaking. However, if your need exceeds you can either upgrade the SSD or get an external backup.
As for the screen, the 15.6-inch FHD IPS display is enough to run QuickBooks and perform other tasks such as typing and browsing simultaneously.
The backlit keyboard is remarkably comfortable and sturdy. There is a dedicated number pad on the right side, so feeding numbers in the worksheets become convenient. However, unlike other keyboards, the dedicated number keys are a bit small.
The laptop features a decent battery life of 8 hours which is sufficient for working without recharging the device. Though impressive in most dimensions, we disagree with Acer’s design choices here. This laptop features a solid, plastic bezel and a form-factor from 2017. Perhaps a retouch in the upcoming model would undo this.
To conclude, if you are looking for an option that doesn’t break your pockets, the Acer Aspire 5 is the best choice to consider due to its processing power and decent battery life.
- 8-hour battery life
- Backlit keypad along with a numeric pad
- 15.6-inch display
- Great value for money
- 256GB SSD storage
- Weighs 4.8 lbs
8. HP Chromebook x360 – Best Chromebook
This model works on QuickBooks Online only. So if you work on QuickBooks Pro, Premier, or Enterprise Solutions, select a Windows Laptop on our list.
Internally, it is equipped with Intel Pentium Silver N5000 and 4GB RAM to access QuickBooks Online without any lag. You won’t have to worry about the backup either, as the system backups the data to the cloud several times a minute.
Externally, the laptop features a 14-inch 2-in-1 HD display at 1366×768 resolution. While this is a good combination to run QuickBooks, it isn’t ideal as working for long hours in front of the screen might be a burden to your eyes.
The 12-hour long battery life is praiseworthy, though. Add that to the 3.7 lbs weight, and you are all set to use the laptop on the go. Perhaps one of the best portable laptops on this list.
Chromebook x360’s backlit keyboard offers comfortable keys, and the typing feels pleasantly crisp. However, the number pad is missing. But, considering the display size, this was expected.
Other than that, the HP Chromebook x360, with its flexibility and functionality, is the best Chromebook for Quickbooks.
- Decent processor
- Backlit keyboard
- 12-hour long battery life
- Great portability
- Only 366×768 resolution
- The dedicated number pad is missing
Buying Guide: What Consider When Selecting the Right Laptop QuickBooks
Below, we have compiled a few essential factors to consider when buying the best laptop for QuickBooks.
The processor is super-critical for QuickBooks to run smoothly, as a better processor eliminates lags and glitches when the computer is performing.
Having a processor with more cores allows you to perform your tasks simultaneously. For QuickBooks, we recommend aiming for at least a dual-core CPU from either Intel or AMD – it can easily cope with all the current and future versions. Additionally, you’ll also be able to multitask with other accounting software.
2. RAM (Random Access Memory)
While QuickBooks is a game-changer for accountants and businessmen, it’s no different than most software out there: you can’t run it efficiently without sufficient RAM. A small RAM can trouble you by running the software at a lower speed.
So, getting sufficient RAM is a must to smoothly work on reconciliations, budgeting, expense management, payment processing, and other things you can accomplish with the software.
As per QuickBooks’ official requirements, you need a minimum of 4GB RAM on your laptop. However, it might be insufficient if you need to multitask and have other needs/hobbies too. The laptop’s performance will then be compromised. Go with 8GB RAM or more for smooth work.
The higher your laptop’s storage, the easier storing all your essential files and data related to expenses, bank accounts, and tax filing will be. Bare minimum? Go with 256GB. But still, 512GB is optimal & recommended.
Another question is whether you should go for SSD or HDD as your storage device. While HDDs are older and cheaper, SSDs are faster, reliable, lighter, and consume less energy. So, we’d vote for SSD anywhere and anytime.
4. Battery Life
With an extended battery, you can be highly productive by using the laptop while traveling. You won’t have to worry about finding power outlets, missing your charger, & most importantly, missing essential work when you’ve to multitask.
Although the battery life shouldn’t be prioritized over the processor and RAM, it’s worth finding a laptop with a battery capacity of preferably 6 hours or more. Also, if it’s something that matters to you more than processing speeds, go with laptops with high battery ratings only.
The resolution is the main feature you should consider when it comes to the laptop’s display, as a higher resolution will make a massive difference while working on QuickBooks.
With higher resolution, the image will be crispier, and the display will be more detail-oriented. High-resolution displays are excellent for tasks such as bookkeeping, where you’ve to play with spreadsheets & a ton of data in a little space. So, pick a laptop of 1920×1080 resolution at the least.
Coming to the ideal screen size for the best laptops for QuickBooks, with a larger screen, you will have more real estate available for multitasking. However, it should at least be good enough to check or read all the numbers efficiently. Don’t go below 12 inches, as working on sheets with a display smaller than 12 inches, according to research, could cause eye strains.
Since accounting data mostly contains numerics, a numeric keypad is a must for you. With a dedicated keypad on the right side, you can type in numbers much more efficiently.
However, a numeric keypad can, unfortunately, make the laptop bigger and, as a result, can take a toll on its portability. For that, you can buy an external numeric keypad.
Though you want to buy the laptop for QuickBooks, it’s unlikely you’ll be using it for single software only. As a businessman or an accountant, you might sometimes need to conduct meetings outside the office. So, anything heavier than 5.0 lbs won’t be suitable as carrying the device will become an inconvenience for you. That’s why you should get a lightweight laptop that you can carry comfortably.
Nobody likes to buy a new laptop every year, and adding a warranty with the device won’t retrieve your lost data files. That’s why you must choose the laptops based on their reviews and what is being said about their build quality.
All the laptops reviewed below have a rating of more than 4-stars on Amazon, making the job of picking the best QuickBooks laptop easier for you.
FAQs About Laptops for QuickBooks
Before we conclude the article, let’s check out some frequently asked questions on the best laptops for QuickBooks below.
Can I use the QuickBooks desktop version as well as the online version on my laptop?
You can use both the desktop and online versions of QuickBooks on your Windows laptop. To use the QuickBooks Pro, Premier, and Enterprise Solutions version, you must have a Windows laptop. To use the online version, you just need an internet connection and it works on Chromebooks, and Mac as well. And QuickBooks for Mac is available on the macOS.
Does my laptop need an internet connection for the QuickBooks desktop version? Does my laptop need an internet connection for the QuickBooks desktop version?
If you want to use the desktop version of QuickBooks, you have the choice to download it directly from the installation CD or through their website.
Once it’s downloaded you can use QuickBooks without an internet connection, but some functionalities may not work.
What happens to all the accounting data if I use QuickBooks online on my laptop?
The users that use QuickBooks online subscribe to a monthly cloud subscription from QuickBooks. As a result, they can store all their data on cloud access through their QuickBooks cloud.
Is a graphics card necessary for QuickBooks?
No, a dedicated graphics card isn’t a requirement to run QuickBooks. But, a graphic card with onboard memory can help you run the software smoothly on your laptop.
Having a portable and speedy laptop can undoubtedly help your business reach new heights. We hope the above guide will help you find your ideal match. However, if you’re still unsure, let us make the choices narrower for your convenience:
Still, have any questions or recommendations? Please drop a comment below, and we’ll make sure to reach out to you!
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